Plan outline
The organization’s success is based on active performance and the high quest for professionalism. Comprehensive performance is based on effective communication and attaining details of every delegated task. Therefore, the organization is committed to implementing the plan to ensure a performance-driven and result-oriented environment. In a nutshell, the management wishes to implement the outlined procedure to structure performance and ensure a sustainable outcome.
Improving Communication Patterns
Implement Regular Team Meetings: there will be weekly meetings that will discuss ongoing tasks, challenges, and achievements. It will enhance and foster open communication and extend comprehensive communication.
Utilize Communication Tools: the management should develop a collaborative platform (like Slack or Microsoft Teams) for real-time communication, project tracking, and data sharing.
Establish Clear Communication Protocols: Define guidelines for effective email communication, ensuring clarity, brevity, and prompt responses (Reed et al., 2019). Employees should follow the outlined model to ensure that a better outcome has been attained.
Encourage Active Listening: The management and employees will conduct workshops on active listening techniques, emphasizing the importance of understanding teammates’ perspectives.
Improving Motivation Techniques
The management should adopt the following models to create sustainable employee motivation measures. Amongst them are the next,
Recognize and Reward Achievements: Implement a structure that will recognize employees and provide professional development opportunities. It should include training sessions, workshops, or courses to enhance skills(Juneja,2022). It will ensure that employees have a high sense of encouragement and an understanding of personal and professional growth.
Promote Team Bonding Activities: The management should encourage team-building events, fostering camaraderie and a positive work environment.
Offer Flexible Work Arrangements: Introduce flexible hours to all employees, including b remote work options when feasible. It’s an approach that will enhance work-life balance and motivation.
Implementing a Control System for Task Completion
Task completion is a crucial aspect that should be enhanced in the organization. To attain the established objective, the following measures will help manage task completion. The management should also powerfully provide resources to ensure duties and deadlines are completed on time.
Set Clear and Achievable Goals: goals will be broken down into small tasks and manageable goals, ensuring each team member understands their responsibilities and deadlines.
Regular Progress Updates: Implement a weekly progress report system where team members update their progress, highlighting achievements and challenges.
Task Tracking Tools: Utilize project management software (such as Asana or Trello) to monitor task completion, deadlines, and potential bottlenecks.
Implement a Reward System: Establish incentives for meeting deadlines and achieving team goals, promoting accountability and urgency.
Introduction of the Plan to the Team: Conduct a team meeting to introduce the plan. Clearly outline the benefits, emphasizing improved communication, increased motivation, and streamlined task completion (Robbins et al., 2020). Encourage questions and feedback, ensuring everyone understands their role in implementing the plan.
Handling Resistance and Building a Success Team
Address Concerns: Actively listen to team members’ concerns, address them empathetically, and provide rational explanations for the changes.
Training and Support: Offer training sessions for team members to adapt to new communication tools and techniques, providing necessary support during the transition period.
Feedback Mechanism: Establish an anonymous feedback system, allowing team members to express concerns without fear of reprisal, enabling continuous improvement (Juneja,2022).
Celebrate Success: Publicly acknowledge and celebrate achievements, reinforcing positive behavior and fostering a culture of success.
End
Effectively following the outlined plan, the organization can ensure active communication. On the same note, effective communication and motivation of employees will ensure that people receive the benefit attained. There should be an overview of task completion, and systematically adhering to the plan will provide a sustainable outcome. Therefore, this plan aims at creating a positive and efficient work environment, leading to improved team collaboration and successful task completion.
Reference
Juneja, P. (2022). Grapevine communication (informal business communication). Management Study Guide. https://www.managementstudyguide.com/grapevine_com…
Reed, B. N., Klutts, A. M., & Mattingly, T. J. (2019). A systematic review of leadership definitions, competencies, and assessment methods in pharmacy education. American journal of pharmaceutical education, 83(9), 7520. https://doi.org/10.5688/ajpe7520
Robbins, S. P., Coulter, M. A., & DeCenzo, D. A. (2020). Fundamentals of management (11th ed.). Pearson Education.
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