Ohio is the home of the Hood Property and Estate Management Company. This property management company maintains its customers’ real estate assets on their behalf. The clientele might vary from landlords with a single property to those who own and rent hundreds of homes or leasehold constructions. The firm seeks and screens renters on behalf of property owners. In addition, they draft legal lease contracts, monitor renters’ care of the property, handle maintenance and repair issues, manage money, and interact with tenants and landlords to guarantee their satisfaction.
Amenities, Architectural design, signage of the property, the neighborhood in which it is situated, the types of people, and the owner’s High-rise houses, for instance, need specialized attention owing to their complex Heating, Ventilation, and Air Conditioning (HVAC) systems and elevators. Simultaneously, large garden complexes confront challenges in maintaining their lawns and recreational amenities. Consequently, aided and public housing managers need extra skills and knowledge. They must balance the interests of all interested parties, including government agencies, property owners, and renters, while also comprehending all relevant laws. Management of rental housing is affected by the property’s objectives and its financing structure.
The real estate and residential property business also specialize in common interest real estate organizations, in which individual homes are held alongside a shared stake in the common spaces. Examples include planned unit developments, condos, cooperatives, and homeowner associations. Management of condominium or homeowners’ associations differs significantly from management of residential rentals due to the ownership arrangements involved and the condominium or homeowners’ association acting on the common concerns of the property owners, including the hiring of a property management company.
The organization merges many professions to achieve a single objective: ensuring that renters are satisfied and property owners achieve their objectives. First, the human resource management department handles customer service and guarantees that everyone may readily get the desired services. Then there is the marketing and leasing section. These are responsible for promoting various properties across various channels. In addition, they guarantee that they reach the intended audience and employ communication abilities to pitch their clients their ideas. Marketing professionals utilize social media, posters, blogs, and placards to attract customers; in exchange, they are paid a share of the profits based on the property they sell.
Other crucial experts are those in legal and risk management. Their primary responsibility is drafting contracts between customers, property owners, investors, and property managers. In addition, they handle insurance arrangements, emergency management, and leasing. In brief, they serve as the link between property owners, renters, and the law. Financial and legal managers collaborate to guarantee lawful cash and assets move between the concerned parties.
Threats and Hazards
Theft of customers’ assets is the most prevalent security-related issue confronting property and estate management (Coole, Corkill, & Woodward, 2021). Thieves and other criminals may readily access an unsecured location if its security measures are insufficient. Customers prefer to avoid these areas. Assuming they have access to the necessary resources, a logical-selection opponent will choose to continue with their planned actions when a perceptual cost-benefit analysis reveals a low chance of detection and a high probability of success.
Cyberbullies infiltrating smart homes is the second hazard. Once they have access to the client’s sensitive information, they can gain access to their property or blackmail them. However, cyberbullies sometimes target companies’ systems to obtain customers’ personal information. Cyber risk is a significant concern in commercial real estate, particularly when facilities digitize and become “smart” or “green,” and much more sensitive data is stored online. Commercial properties partner with external suppliers or outsource data management to other parties, resulting in many data monitoring systems and possible cyber-attack entry points. Privacy is vital for customers to enjoy exceptional digital experiences, yet the digital experience is not a fundamental competency in commercial real estate.
Terrorism is a worry in highly populated regions, such as crowded shopping centers, office buildings, and residential complexes. Threats to commercial real estate include active shooter situations, explosive device explosions, biological or chemical assaults, and forced entry attacks. Methods for anti-terrorism readiness must include continuous communication, preventative safety measures, and efficient security delegation. Establishing and disseminating evacuation procedures is also essential for guaranteeing the safety of activities during an emergency.
Detection Systems and Integrated Identification
Security in Depth refers to the consistent technique for preventing theft, facility damage, and people and information protection included in asset protection security strategies. Defense in Depth is a security theory based on consecutive key functions, including deterrent, actual detection, delay, reaction, and recovery. Security in Depth has been used to safeguard assets in their original form for millennia, based on the idea that a protected object should be encircled by a succession of barriers to prevent unwanted access and offer protection (Coole et al., 2021).
People will refrain from engaging in deviant conduct if they feel there is a significant likelihood of being detected and the difficulty of committing a crime. Defense in Depth in IT security is predicated on delaying controls, with little (or no) focus on detection or response mechanisms (Coole et al., 2021). Consequently, many firms are ignorant of perimeter invasion or their data and information security. Numerous studies and data indicate that unaffiliated third parties expose most IT security breaches.
Employing security guards is the simplest method for keeping intruders and trespassers away from a property. The duties of a security guard include guarding, patrolling, and monitoring an area to avoid theft, violence, and rule infractions. The presence of guards at property gates or major entrances denotes a well-maintained area and discourages criminals from attempting to enter the property. Most property and real estate management businesses employ qualified security personnel at each site. At many locations, security guards represent the Department of the Interior as attentive, vigilant, and conscientious to the public (“U.S. Department of the Interior,” 2021). The ideal candidate exhibits honesty, accountability, and the ability to solve problems independently. If required, Department of Interior (DOI) Security Guards react to security and safety situations alone or in groups. In the face of complaints, difficult individuals, and crises, they can deal tastefully and calmly with people from varied backgrounds. It is essential to possess good interpersonal skills and professional communication abilities.
Before the employees are authorized to work with sensitive client information, they will be forced to sign a non-disclosure agreement and will not be permitted to take any data homes with them. If workers at the company desire to take information or work materials home with them, a procedure and criteria must be satisfied before such permission can be granted to them. In a subsequent turn of events, this will prevent sensitive data from leaving the facility and being exploited elsewhere.
Checks on the network’s security should be performed many times per year to discover any new or existing security issues that may have surfaced due to other modifications made to the network (Dees & Rahman, 2017). These network checks will be performed in-house and by a third-party organization simultaneously. After the network security has been implemented and an internal audit has begun, the network administrator will use a wide variety of networking technologies to assist in identifying any vulnerabilities that may exist inside the network. Among the tools used are password capture and decryption, locating wireless LANs, and breaking wireless keys. Checks must be performed on the network many times per year to guarantee its safety.
The network administrator must establish a firewall to keep all web functions and the company’s database safe and inaccessible to most users. The administrator must consider using access restrictions and roles once the network has been created effectively. Access controls, which assign certain views and rights, restrict users’ access to database table information. Additionally, the database administrator should use role-based authentication to enhance database security. Different job functions have privileges and access permissions, as denoted by role-based authentication (Dees & Rahman, 2017). Users are allocated diverse jobs depending on the responsibilities they must fulfill (statically or dynamically). With role-based permission, the administrator may make a single modification to the role, and all users assigned to it will be updated automatically.
Each employee’s workstation must be protected with a robust password. When workers leave their workstations, they must lock the desktop and log out of the network. Employees should be discouraged from logging into a system and exiting. A person might access sensitive or secret information via the terminal, which poses a security concern. Each employee will be provided with a work-related email account. The corporate email address is designed for business-related communication and should not be used for personal communications. Only a single personal email address should receive email chains or forwards.
The security of a network is only as good as each user’s perception of it (Dees & Rahman, 2017). In order to maintain a secure network, the real estate business should conduct group training sessions for each employee. Training should emphasize the significance of security to the organization and its policies. Occasionally, a meet-and-greet with the IT department should be arranged so that staff may be instructed on how to use technology properly and who to contact in the event of problems.
Access control systems may be linked to building control systems in big buildings. Face recognition and biometrics should be used in residential properties so that only the tenants have access. Tenants can decide who can and cannot access their properties, preventing buglers and burglars from entering. In order to preserve the high quality of these services, these systems must undergo regular updates and inspections. In the event of a lease modification, the system should implement the change instantly.
In conclusion, infrastructure security is one of the most important aspects of a company to avoid the breach of confidentiality or manipulation and the loss of data. When constructing a solid network security framework, it is important to incorporate rules and components that secure the company. The rules should monitor network traffic for any unexpected behavior, test security vulnerabilities by allowing a trustworthy source to attack the network, and utilize the findings to enhance network components and policies. Security is one of the essential parts of property and real estate marketing. Therefore, it should be handled rigorously to guarantee that no loopholes exist.
References
U.S Department of Interior. (2021). Security Guard | U.S. Department of the Interior. Doi.gov. https://www.doi.gov/careers/occupational-series/security-guard
Coole, M., Corkill, J., & Woodward, A. (2021). Defense in Depth, Protection in Depth and Security in Depth: A Comparative Analysis Towards a Common Usage Language. Ro.ecu.edu.au. https://ro.ecu.edu.au/cgi/viewcontent.cgi?article=1023&context=asi.
IREM. (2021). Property Types Managed | IREM. Irem.org. https://www.irem.org/learning/career-development-resources/property-types-managed
Dees, K., & (Shawon) M. Rahman, S. (2017). Enhancing Infrastructure Security in Real Estate. Researchgate. https://www.researchgate.net/publication/230745834_Enhancing_Infrastructure_Security_in_Real_Estate.
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