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Issues To Be Considered To Ensure Success of the Electronic Patient File

Traditionally, doctors used paper to note patient information in any given hospital. The report was then handed over to various sectors within the hospital that gave clear information about the patients to enable the doctors to handle multiple patients. Hospitals have been therefore experiencing many issues when it comes to treating different patients, especially when it comes to the feeding of the data concerning the patients into the online data board. Due to this challenge, the hospitals, therefore, have proposed a system that is viewed to be modern, which is used to solve this issue. According to Akand et al. (2019), the medical data gathered in various hospitals concerning the patients are therefore proposed to be fed into the Electronic Patient File.

EPF is the new system that is adopted in the hospitals, which enables the hospitals to feed the data concerning different patients. Remember that the system has not yet been installed in various hospitals, but rather the hospital managers, alongside the staff of multiple hospitals, are sending the proposal about the installation of the system in the hospitals, which will help the hospital in the feeding of the data concerning the patients in various hospitals and more so helps in the passage of any given information of the data concerning the patients from one point to the other within the hospitals (Akand, 2019). For the proper working of the Electronic Patient file, which is the proposed system, there are, therefore, several issues that the hospital management should consider to help the hospital attain the system’s success.

One of the most critical issues that the management in the hospital should consider to ensure the success of the proposed system in various hospitals is the availability of a skilled workforce. According to Baur et al. (20109), for any machine to be operated at any given time, specialists must use it and know how to run and manage it. Electronic Patient File is viewed as the new system being proposed to be adopted in various hospitals to solve issues concerning patient data flow. Therefore, this system is unique, and once it has been adopted in the hospital, it requires trained personnel with the know-how to handle and operate the machine. Currently, the systems found within the hospitals have interacted with most of the workers, making them understand and learn more about the system’s operations. Therefore, the availability of a skilled workforce is one of the issues that the hospital management should focus on to ensure that the proposed method has become successful. Hospital managers are therefore called upon to offer the proper training of the individuals, which will enable the hospitals to be well prepared for the incoming system.

In-depth training about the operation of the EPF system should therefore be carried out for various hospital workers. Training the workers will consequently make the individuals acquire the proper skills to operate and manage the system once it is installed in the hospital. Even before the system has been adopted in the hospitals, the management is sure that once the system becomes installed in the hospital, there will be the availability of skilled personnel who will be running the system properly, ensuring its success (Baur, 2019). On the other hand, training will also make the individuals aware of various ways the adopted new system can be taken care of. This will enable the system to operate at maximum, ensuring its success.

Another critical issue that the hospital management should consider ensuring that the Electronic Patient File will succeed is the availability of computers. Remember, when doctors handle these systems, data collection is gathered, which must be fed to the EPF system. According to Miami et al. (2021), the feeding of the patient data is therefore done by use of computers which are the most elements of the system. Suppose there is no computer in any given hospital. In that case, there will be no need to install the proposed method in the hospitals since the mode of data transmission about the patient from one point to the other within the hospital will be difficult. Computers are, therefore, the most considered part of the system that should be made available to ensure that the system has attained its success or, in other words, to ensure that there will be the proper working of the desired design in various hospitals once it is installed. The second factor, or rather the issue that the hospital’s management should consider, is the availability of the computers in the hospitals that form the system’s central functional unit. There is a probability that once the hospitals have enough and more improved computers, the system will perform adequately once installed.

The other issue that the company should consider to ensure the success of the Electronic Patient File is the environment that the system will be ushered into once it has been adopted. Remember that some essential guidelines are provided in any of the electronic methods. The immediate environment from where the system will be located is one of the main factors the management should consider to ensure the system’s success. PDF system uses electric current and more to carry out its activities (Maamri, 2021). This gives clear information that once the hospital wishes to ensure that the system has successfully carried out its functions that map its success, the environment through which the system is installed should therefore be free from water.

According to Sato et al. (2020), if there is a continuous flow of water in a given structure in the hospital that wants to install the system, there is a high probability that the system will never succeed once it has been installed. Therefore, if the hospital’s management wants the system to operate to achieve in the hospital, the environment or the main areas where the system is localized should be free from water vapor. The other factor within the system’s environment is the dust-free zone. The dust particles mainly found in the building where the system is localized are considered. The dust-free site will ensure that the machine’s life has been extended. This leads to the increased Maintainance of the device leading to the machine’s success.


Many hospitals are considered to be passing through many issues, especially when working out the data for the patients when they carry out various disease diagnoses. A lot of patient data has been lost in most hospitals due to poor patient data transmission from one area to the next. Therefore, the hospital management has proposed that hospitals adopt an Electronic Patient File system. This modern system allows proper transmission of patient data from one point to the next within the hospital. For better performance and success of the system in various hospitals, there are several issues that the hospital management should consider. Some of the issues considered are the availability of a skilled workforce in the company that will operate the system correctly and the availability of computers in any given company since the computers are the functional unit of the system. The last issue considered is the hospital environment where machines should be located. Buildings should be waterproof and dust free.


Akand, M., Muilwijk, T., Cornelissen, J., Van Bruwaene, S., Vander Eeckt, K., Baekelandt, F., Mattelaer, P., Van Reusel, R., Van Cleynenbreugel, B., Joniau, S. and Van Der Aa, F., 2019. We developed a prospective data registry system for non-muscle-invasive bladder cancer patients incorporated into the electronic patient file system—frontiers in oncology9, p.1402.

Baur, I., 2019. Individualized Medicine, Electronic Patient File and Further Use of Health Data. Praxis108(3), pp.185-188.

Maamri, A., Fries, F.N., Spira-Eppig, C., Eppig, T. and Seitz, B., 2021. Employee survey after introducing the FIDUS electronic patient file at the Saarland University Eye Hospital. Der Ophthalmologe: Zeitschrift der Deutschen Ophthalmologischen Gesellschaft119(5), pp.471-480.

Sato, H., Yukawa, K. and Doi, M., 2020. Supervision of new surgical procedures in Japan: Current practice and supervision issues at university hospitals in Japan. Surgery168(6), pp.1109-1114.


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